The happy couple had set the date and decided upon the venue…. With 7 months until the big day the event management team's assistance was essential to make their big day a very special day.
As most brides want to be involved in organising their dream wedding, we met up with the bride and listened to all the requirements in order to get a better understanding of what was needed from our wedding team.
Our client proceeded with organising the church, colour scheme, wedding dress, bridesmaid’s dresses, grooms, best man and ushers suits, invitations, flowers, wedding cake and the rings. You are probably thinking what else could be required, especially from event organisers….
Our event management team's responsibilities mainly included the management of the wedding reception venue and the evening party. The client had provided us with a list of her requirements and we were now ready to begin the preparations.
7 Months until the big day - We attended the venue in order to discuss the wedding breakfast package, menu choices, table set up, the possibility of exclusive hire, opening/closing times and entertainment limitations. After the meeting we began looking at hiring the DJ, fireworks, entertainment, table favours and decorations, all which were within the client’s budget.
Month 6 - DJ and fireworks were booked
Month 5 - Following the meal tasting, a meeting was arranged with our clients in order to obtain their feedback based on which suggestions were made as to the meal and wine choices for their guests. Our clients decided that their guests should be able to choose their meal and it was, therefore, agreed that a menu would be included with the wedding invitation.
Month 4 and 3 - The wedding invitations required the RSVPs to be returned by Month 2; therefore, during this time our services were not needed.
Month 2 - All the RSVPs were returned to us together with the meal/wine choices and the suggested table plan. The gathered information was entered into a spreadsheet which was supplied to the venue. The venue was very appreciative of our efforts and indicated that this spreadsheet would be very useful.
Month 1, week 4 - All the table favours were purchased. Arrangements were made with the venue to have a trial function room set up for 10 tables of 8 people, to help visualise how the tables would look on the day. It was during this trial that we realised this layout would not work and therefore decided to have 8 tables of 10 people, then a head table for the bridal party. The table layout was therefore revised and the revised information forwarded to the venue.
Month 1, week 3 - Contacts were made with the DJ to confirm the song for the first dance and the firework display organisation to confirm the time.
Month 1, week 2 - Further contact was made with the venue to confirm application approval by the council had been made for the late license. This had been approved and the closing time for the venue was now 1am.
Month 1, week 1 - A meeting was arranged with the venue staff to confirm when the newlyweds and their guests would be arriving. To ensure nothing was left out, the venue staff was supplied with an itinerary of the day.
Big day - Our event management team arrived at the venue at 11am, the tables were already in position in accordance to the provided table plan, leaving us to set as per our clients request. During the next few hours we placed the balloons, place cards, table favours, ‘thank you’ gifts, centrepieces and the wedding cake in their designated positions.
Our job did not end there! Further preparation was required in the form of a second room for the evening part of the celebrations.
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